Solved outlook 2010, archive option greyed out spiceworks. Everything you need to know about archiving emails in outlook 2010. The archive process will then run using the settings you previously entered. How to archive emails, move archives, link or delink them and more. How to clean up your inbox to efficiently use outlook 20. Manually send and receive in outlook outlook expresss best feature was that everything went into the outbox and stayed there until you hit sendreceive. I have scoured the internet trying all kinds of solutions. Click the archive items older than dropdown list to select the latest date for items to be archived.
In outlook 2010 auto archive is not enabled by default. Microsoft outlook provides two ways of setting up personal archive folders. The archiving process in outlook 20 and 2010 is similar. Consequently, the performance of your outlook is improved. How do i back up my email messages or folders using the archive feature in outlook 202016. Click open outlook data file, and then browse to locate and open the archive outlook data file all such files have the extension.
Of course, you can manually archive with clicking the file info clean tools archive in outlook 2010 and 20, or clicking file archive in outlook 2007. In outlook 2010 and outlook 20, click file cleanup tool archive. That is what the user wants, but this isnt available with autoarchive. To manually archive outlook 2010 items, do the following. Well, with the manual archive, you can set a date youd like to archive past. How to archive in outlook 2010 with pictures wikihow. When i tell outlook to archive, im not referring to auto archive, im manually forcing it. To turn it on, click on the file tab to access backstage view, then click on options. How to archive in outlook manually email, calendar, tasks and other folders in outlook 2016, go to the file tab, and click tools clean up old items. Nevertheless, you may forget archiving or dont archive on time occasionally. By default, the outlook files folder is opened automatically, select an archive file you need to restore its information, and then click the open button. Howto configure and manage autoarchive in outlook 2010.
With larger mailbox quota, you can now set up an archive on the server. Microsoft outlook allows individuals to archive items in order to free up space in their inbox. Archive items manually outlook office support office 365. Oit recommend you back up your archives outlook data files. Exchange at work or imap or pop from on a home or small business setup. Apart from manual archive, outlook 2010 also includes autoarchive feature, which makes outlook run faster and keeps your mailbox clean.
Creating an archive pst file below you will find the steps for creating an archive offline pst file within outlook 2010. If you want to archive all your email, select the node with your email address at the top. Archive folders cannot be created or accessed in the internet version of outlook web app. Select archive or delete old items and set the correct time delay e.
After the initial setup, outlook 2010 connects securely to your ucsd exchange account without the vpn. A pop up window will appear on the screen with all the folders. Create archive file manually in outlook 2010 youtube. Archive folder is automatically added to your office 365 mailbox. How to archive in outlook 2010 archiving outlook manually open microsoft outlook 2010. Within the file menu, click on account settings to display the account settings dropdown menu, where you will select account settings to open the account settings dialog. The first time you set up this access, you need to connect to the ucsd vpn. If unselected, you will still be able to open your outlook archive folder manually. To configure outlook 2010, you must add an email account and enter your account. Click on advanced then the autoarchive settings button in outlook options window.
How to archive folders in outlook experts knowledge base. You can also manually back up and archive items, in addition to autoarchive or as a replacement. Next, select the add icon to open the new outlook data file dialog. Outlook archive pst file is not empty but old emails dont show up. Retaining a large number of emails on the actual mail server can have a negative impact on your accounts performance within outlook and within the webmail client. Now, choose cleanup tools and select archive from the dropdown menu. Click ok and the archive file will be created and attached to outlook. Any subfolder of the folder you select is included in this manual archive. Explains the difference between archiving and exporting items. The tutorial explains how to archive emails in outlook 20, outlook 2016 and other versions.
Set outlook to archive everything before a specified date. Outlook 2010 will not archive subfolders of the inbox. Any subfolder of the folder you select is included in this. How to delete\archive emails in outlook 2010 outlook. If the outlook files folder is not opened automatically, please find and open it. The outlook options window opens then click on advanced then the autoarchive settings button. In the left navigation pane of outlook mail, select your inbox folder. Outlook 2016 tutorial setting autoarchiving for folders microsoft training lesson. These archived emails can then be recovered, when needed. Within the account settings dialog, select the data files tab. In this blog section, we will discuss briefly about the manual way to archive outlook folders and their instructions. Outlook will save that folder and all the subfolders beneath it. After youve setup autoarchive you can find items in the archived files. You will learn how to configure each folder with its own auto archive settings or apply the same settings to all folders, how to archive in outlook manually, and how to create archive folder if it doesnt appear automatically.
The complete guide to archiving emails in outlook 2010. The methods that you can use depend on the type of email accounts that you have set up in outlook. The archive folder will appear at the bottom of your. To archive emails in outlook 2010 and 20, follow these steps. Outlook 2010 how to manually archive personal folders.
Select archive this folder and all subfolders and select a folder to archive. By default, several outlook folders are set up with the autoarchive. To keep it from filling up, you can move old items you want to keep to an archive, a separate outlook data. To manually archive outlook items, do the following. Manual archiving provides flexibility, and allows you to specify exactly which folders are included in the archive, and which archive outlook data file. For the sake of data backup and data security, its a good habit to archive outlook data files. I am using office 2010 pro plus, volume license key uninstalled office, reinstalled with latest download from vlm site recreated by mail profile messed with the cached settings. Outlook 2010 how to manually archive personal folders is there a way to manually force outlook 2010 to archive the personal folders. Archive folder is automatically added to your office 365. Is there a way to manually force outlook 2010 to archive the personal folders. Different ways to archive mailbox or individual folders in. You can set default autoarchive settings but also overrule them on a per folder level or via a manual archive.
You can also setup outlook to autoarchive emails, so you dont have to worry about your inbox, or other folders filling up. How to create archive folder and move mails in archive folder in outlook 2010. If you use an exchange server mailbox with an online archive mailbox, archiving in outlook is disabled. Personal archive folder not showing in outlook 2010 pro. Select how frequently you would like to autoarchive to run, and ensure archive or delete old items and show archive folder in folder list are checked. Read the knowledge base article on what is cached exchange mode in outlook. Click the archive this folder and all subfolders option, and then click the folder that you want to archive. Description of the autoarchive feature in outlook microsoft support. I dont mean setting up an auto archive schedule, but doing it right now and only once. How to archive in outlook automatically or manually.
That way, you had a chance to think before the message was actually sent, and time to correct or delete it. How to create new folders to organize mail in outlook. Setting up email archiving in out look 2010 ucf facilities and safety page 3 062014 set up and apply autoarchive rule 1. Since autoarchive in outlook is not enabled by default, see how you can enable autoarchive in outlook 2012 to archive outlook automatically. Filecleanup tools archive it does the basic folders like inbox, sent, etc, but doesnt do any of the subfolders under the inbox folder. However, i cannot, for the life of me, get my online archive folder to show in outlook 2010. Know how to create archive file in outlook 2010, so that you can. Connecting outlook 2010 to your personal email account allows you to read and send emails using microsofts email client. Archive older outlook items at any time to reduce the size of your outlook data file. How to delete\archive emails in outlook 2010 10 oct in outlook 2010, we have mailbox cleanup tool which will help to delete\ archive old emails and also it will give a graphical representation of the mailbox size, to see whether the mailbox has reached the maximum limit set as below, if a email account is in exchange server. In the navigation pane your list of folders, locate and click on the archive file name this will normally be at the bottom of the list of folders. The horizontal orange line in the screenshot is the.
Click on file and go to the cleanup tools from the dropdown menu. If you want to manually archive and backup an item, click on the file tab, cleanup tools, then. You can back up messages, contacts, appointments, tasks, notes, and journal entries in. The autoarchive window opens and youll notice everything is grayed out. Click the archive this folder and all subfolders option, and choose the folder you want to archive. I seem to remember doing this is previous versions of outlook. After you ve setup autoarchive you can find items in the archived files. Autoarchive and archive are options in outlook to automatically or manually initiate moving of outlook items to an outlook data file pst files based on preconfigured settings. Do you use the archive feature in outlook to reduce the. In the archive dialog box, select the archive this folder and all. Type a name for the folder in the box that appears.
To set up auto archive in microsoft outlook 2010 and 20, please do it as following steps. You can either set up an automatic archive feature or. Outlook can manually archive emails to free up your server space. Outlook archive pst file is not empty but old emails dont.